Governing Document (Constitution)

SETTING UP THE CHARITY in England (2014)

This constitution was adopted on 01 November 2014 by the people whose names and addresses appear below.

They are the first members of the charity and will be the trustees until the AGM, which must be held within one year of this date.

Trustees

  1. Mario Trelles – SANTA MARÍA DEL PÁRAMO, 2 (42A), VILAFORTUNY 43850 CAMBRILS (TARRAGONA), SPAIN
  2. Carsten Philipp – WEDELL STR.11, D-1224, BERLIN, GERMANY
  3. Vasant Oswal – FAR SHIRBY, UPLEATHAM, REDCAR, CLEVELAND, TS11 8AG, ENGLAND
  4. Rafael Serrena – AVD PAU CASALS 10, BARCELONA 08021, SPAIN
  5. Harry Moseley – 27 MUIRTON BANK, PERTH, PH1 5DW, SCOTLAND
  6. Claudia van der Lugt – MOLENBAAN 35, S768 RT, MEIJEL, THE NETHERLANDS
  7. Antonio Baptista – AVENIDA, MONTEVIDEO, NR.236 4150-516, PORTO, PORTUGAL
  8. Serge Mordon – INSERM U703, 152 RUE DU DR YERSIN, 59120 LOOS, FRANCE
  9. Ronald Sroka – LIFE CENTRE, UNIVERSITY HOSPITAL OF MUNICH, FEODOR-LYNEN-STR 19.D81377 MUNICH, GERMANY
  10. Vakis Paraskevas Kontoes – LASERLIGHT CLINIC, P.STAVROU 13, 11524, ATHENS, GREECE

Bankers

ABN-AMRO, Meibergdreef 9, 1100 AT Amsterdam
Name of the account: European Laser Association
Bank account No ELA 54.69.33.866 (IBAN NL34ABNA0546933866)
Bank to Bank transfer: Account number: NL34ABNA0546933866
BIC: ABNANL2A

Office for Correspondence

Swallow & Co
Commercial House, 10 Bridge Road, Stokesley
Middlesbrough TS9 5AA
peterm@swallco.co.uk

Governing document

EUROPEAN LASER ASSOCIATION

SMALL CHARITY CONSTITUTION ADOPTED in England, UK in 2014, under the following provision:
“Suitable for small charities with an annual income under £5,000 that don’t own a building or employ people and do not intend to register with the Charity Commission”

NAME

The charity’s name is European Laser Association (ELA)

  1. THE PURPOSES OF THE CHARITY ARE
  • To provide a common platform of forum for the exchange of knowledge of laser, light and    other energy based technologies in medicine and biosciences
  • To convene annual conferences and teaching courses on lasers, light sources and energy based devices in medical science
  • To standardise training courses in use of lasers and other light based technology
  •   To promote collaboration and understanding between clinical and scientific disciplines.

 

  1. TRUSTEES

The charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM)

 

  1. CARRYING OUT THE PURPOSES

In order to carry out the charitable purposes, the trustees have the power to:

(1)         Raise funds, receive grants and donations

(2)         Apply funds to carry out the work of the charity

(3)         Co-operate with and support other charities with similar purposes

(4)         Do anything which is lawful and necessary to achieve the purposes

 

  1. MEMBERSHIP OF EUROPEAN LASER ASSOCIATION

The charity shall have a membership.

Once accepted by the trustees, membership lasts for 3 years and may be renewed.

The trustees will keep an up-to-date membership list.

The trustees may remove membership if they believe it is in the best interests of the charity.

The member has the right to be heard by the trustees before the decision is made.

 

  1. ANNUAL GENERAL MEETING ( AGM )

(1)         The AGM must be held every year, with at least 14 days’ notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.

(2)         There must be at least three members present at the AGM.

(3)         Every member has one vote.

(4)         The trustees shall present the annual report and accounts.

(5)         Any member may stand for election as a trustee.

(6)         Members shall elect between 3 and 5 trustees to serve for the next tenure. They will retire at the AGM on completion of their tenure, but may stand for re-election.

 

  1. TRUSTEE MEETINGS

(1)         Trustees must hold at least 2 meetings each year.

At their first meeting after the AGM they will elect a chair, treasurer and secretary.  Trustees may act by majority decision.

(2)         At least 3 trustees must be present at the meeting to be able to take decisions.   Minutes shall be kept for every meeting.

(3)         If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.

(4)         During the year, the trustees may appoint up to 2 additional trustees.  They will stand down at the next AGM.

(5)         The trustees may make reasonable additional rules to help run the charity.  These rules must not conflict with this constitution or the law.

 

  1. MONEY AND PROPERTY

(1)         Money and property must only be used for the charity’s purposes.

(2)         Trustees must keep accounts.  The most recent annual accounts can be seen by anybody on request.

(3)         Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.

(4)         Money must be held in the charity’s bank account.  All cheques must be signed by

2 trustees.

 

  1. GENERAL MEETINGS

If the Trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision.

Trustees must also call a General Meeting if they receive a written request from the majority of members.

All members must be given 14 days’ notice and told the reason for the meeting.  All decisions require a two thirds majority.  Minutes must be kept.

(1)         Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.

(2)         Changes to the Constitution – can be made at AGMs or General Meetings.  No change can be made that would make the organisation no longer a charity.

(3)         General Meeting – called on written request from a majority of members.

(4)         Trustees may also call a General Meeting to consult the membership